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This module cannot release, and that is correct
Statutory rate tables for SSS, PhilHealth, Pag-IBIG, and BIR withholding are deliberately unpopulated. They are filled from the published circulars after sign-off by Andrei Lopez-Chua, People and Culture, then one period runs in parallel against the manual computation and reconciles to the peso. A plausible-looking rate that nobody verified is worse than a blocked screen.
Aug 1 to 15
Current period
Semi-monthly. The Labour Code caps the interval at 16 days.
7
People on this run
Three employees, four contractors and providers.
Draft
Run state
Draft, then locked, then released. Locking is blocked.
1,240
Hours entered
Manual entry with a reviewer. No API source chosen yet.
Controls
Three signatures, three different people.
Enforced in code, not in policy. One actor cannot prepare, approve, and release the same run. This is the most common control failure in small-company payroll.
Preparer
Andrei Lopez-Chua
People and Culture · role hr
Entered and reviewed
Approver
Catherine Lopez-Chua
Value and Strategic Partnership · role finance
Waiting on the rate gate
Releaser
Not assigned
Cannot be either name above
Blocked
Roster
The engagement type decides which document renders.
An employee under the Labour Code receives a payslip with statutory contributions computed and deducted. An independent contractor receives a remittance advice and carries their own taxes. The wrong pairing is not expressible in the data model.
Period Aug 1 to 15, 2026
Sample data| Person | Engagement | Document | Hours | Rate | Gross | Net |
|---|---|---|---|---|---|---|
| M. SalvadorOperations Specialist | Employee | Payslip | 88.0 | ₱225.00 | ₱19,642.50 | blocked |
| R. VillanuevaContent Producer | Employee | Payslip | 80.0 | ₱187.50 | ₱15,000.00 | blocked |
| J. Delos ReyesClient Services | Employee | Payslip | 80.0 | ₱168.75 | ₱13,500.00 | blocked |
| Team EnochOutsourced specialist, 160 hrs per month | Provider | Remittance advice | 80.0 | US$8.00 | US$640.00 | US$640.00 |
| L. MendozaGHL Specialist | Contractor | Remittance advice | per account | scoped | ₱24,000.00 | ₱24,000.00 |
| A. BautistaDesigner, part time | Contractor | Remittance advice | 42.5 | ₱350.00 | ₱14,875.00 | ₱14,875.00 |
| K. OcampoVideo editor, project | Contractor | Remittance advice | 28.0 | ₱400.00 | ₱11,200.00 | ₱11,200.00 |
Once locked, a run is immutable. A correction is a new adjustment run with a reason, never an edit in place.
Document preview
One engine, two documents.
Payslip · M. Salvador
Cannot issue- Employee
- M. Salvador, Operations Specialist
- Period
- 1 to 15 August 2026, semi-monthly
- Status
- Regular, Labour Code of the Philippines
Earnings
| Basic pay | ₱18,000.00 |
| Overtime, 6.5 hours | ₱1,462.50 |
| Night differential, 4.0 hours | ₱180.00 |
| Gross pay | ₱19,642.50 |
Deductions
| SSS, employee share | no effective rate row |
| PhilHealth, employee share | no effective rate row |
| Pag-IBIG, employee share | no effective rate row |
| Withholding tax on compensation | no effective table |
| Net pay | cannot compute |
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Earnings compute from the hours and the engagement. Deductions do not, because no rate table has an effective row for August 2026. The document will not render until they do.
A compliant payslip itemises basic pay, every allowance, gross, every deduction by name, and net. Not a summary.
Remittance advice · Team Enoch
Ready- Provider
- Team Enoch, outsourced specialist
- Period
- 1 to 15 August 2026, semi-monthly in advance
- Basis
- 160 contracted hours per calendar month
Fee
| Hours in period | 80.00 |
| Contracted hourly rate | US$8.00 |
| Gross service fee | US$640.00 |
| Adjustments | US$0.00 |
| Payable | US$640.00 |
| At the rate recorded on this run | ₱36,480.00 |
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No statutory deduction lines appear, because none apply. The provider is an independent contractor and carries its own taxes. Where a Philippine-resident contractor is involved, expanded withholding at the payor level is decided by the accountant, not by this portal.
- FX rate
- ₱57.00 to US$1.00, recorded at lock time
- Terms
- Payable within seven days of invoice date
Administration
Rate tables are dated data, never code.
A payslip reissued in 2029 has to recompute at the rates that actually applied in 2026. That is impossible if a rate is a literal in a source file, so every rate lives here with an effective date.
| Contribution | Effective from | Source | Signed off | State |
|---|---|---|---|---|
| SSSEmployee and employer share schedule | not set | awaiting circular reference | pending | Empty |
| PhilHealthPremium schedule with floor and ceiling | not set | awaiting circular reference | pending | Empty |
| Pag-IBIGContribution schedule with cap | not set | awaiting circular reference | pending | Empty |
| BIR withholding on compensationSemi-monthly bracket table | not set | awaiting circular reference | pending | Empty |
| Premium multipliersOvertime, night differential, rest day, holidays | not set | awaiting confirmation | pending | Empty |
| FX rate sourceRecorded per run, never at render time | 1 Aug 2026 | Manual, set by Finance | Catherine L. | Active |
The portal ships with these empty on purpose. Populating them is a documented act with a named signer, not a code deploy.
Standards
What this is built to satisfy.
Every line below goes into the design and is verified against the current issuance with the firm's accountant before release. No figure appears anywhere in this portal until it is sourced.
Regulatory floor
- ●Wages at least twice a month, intervals not exceeding 16 days
- ●Itemised payslip: gross, every earning, every named deduction, net
- ●SSS, PhilHealth, and Pag-IBIG, both employee and employer shares
- ●Withholding tax on compensation, remitted monthly
- ●Annual BIR Form 2316 per employee, plus the alphalist
- ●13th month pay, accrued per period rather than computed in December
- ●Service Incentive Leave, minimum five days after one year
- ●Overtime, night differential, rest day, and holiday premiums, each its own line
- ●Final pay released within 30 days of separation
- ●Records retained, reconciled against RA 10173 minimisation
System design
- ✓Rates are effective-dated data, never code
- ✓Runs immutable once locked, corrections as new adjustment runs
- ✓Every computed line stores its inputs and the rate-table version
- ✓Separation of duties enforced in code
- ✓Rounding decided once, one helper, applied everywhere
- ✓Multi-currency with the FX rate recorded on the run
- ✓Parallel run reconciled to the peso before cutover
- ✓The archived PDF is the record, regeneration is versioned
- ✓Least privilege, and every payroll read is audit logged
- ✓No language model anywhere in the calculation path
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Employees see only their own
A staff member signs in through Cloudflare Access and reaches their own payslips and nothing else. Business development has no payroll route at all and receives a 403. Every privileged read is written to the audit log with actor, target, and timestamp.
Fourth Ground Consulting · Internal Operations Portal · Presentation-only demo, August 2026
Names and figures on this page are sample data. No real compensation record is represented.
Names and figures on this page are sample data. No real compensation record is represented.
